ZarFiles keeps your organisation's documents and contracts in one place, and tells you what is missing or about to expire.
You say what each file must hold. ZarFiles does the checking.
"Easy Lemon" Kevin MacLeod (incompetech.com) · edited for length · Licensed under Creative Commons: By Attribution 4.0 License · http://creativecommons.org/licenses/by/4.0/
Each file is an example: what must be on file, and the rules that file and chase it, are always your own.
IncompleteStaff fileExample
The new teacher
Person · Last checked a few minutes ago
5 of 6 required documents on file
Missing
1
Expiring
1
Expired
0
Required documents
Signed employment contract
On file.
ID copy
On file.
Expires 2029
Teaching diploma
On file. It came back through its private link.
NSSF registration
On file.
Medical certificate
On file. Its expiry date was typed in once, when it arrived.
Expires in 12 days
Judicial record
Missing. Asked for by private link.
What ZarFiles did on its own
The medical certificate expires in 12 days. The head of administration was told.
The judicial record was asked for by private link. The second reminder went out yesterday.
The teaching diploma came back through its private link and landed here.
IncompletePractitioner fileExample
The visiting doctor
Person · Last checked a few minutes ago
4 of 5 required documents on file
Missing
1
Expiring
1
Expired
0
Required documents
Signed agreement with the clinic
On file, as a contract record with its parties and end date.
Ends 2027
Licence to practise (Ministry of Public Health)
On file. It came back through its private link.
ID copy
On file.
Order of Physicians membership (renewed yearly)
On file. Its expiry date was typed in once, when it arrived.
Expires in 21 days
Signed confidentiality agreement
Missing. Asked for by private link.
What ZarFiles did on its own
The Order of Physicians membership expires in 21 days. The medical director was told.
The confidentiality agreement was asked for by private link. The first reminder went out yesterday.
The licence came back through its private link and landed here.
IncompletePartner fileExample
The local partner organisation
Company · Last checked a few minutes ago
3 of 5 required documents on file
Missing
2
Expiring
0
Expired
0
Required documents
Signed partnership agreement
On file, as a contract record with its parties, value and end date. Its signed copy is also filed as a document, with its report-due date in a field.
Ends 2027
Ministry of Interior registration (ilm wa khabar)
On file.
Signed code of conduct
On file. It came back through its private link.
Interim report
Not on file yet.
Last year's audited accounts
Missing. Asked for by private link.
What ZarFiles did on its own
The interim report is due in 15 days, by the report-due date on the filed partnership agreement. The programme manager was told.
The audited accounts were asked for by private link. The first reminder went out yesterday.
The signed code of conduct came back through its private link and landed here.
IncompleteSubcontractor fileExample
The site subcontractor
Company · Last checked a few minutes ago
4 of 5 required documents on file
Missing
1
Expiring
1
Expired
0
Required documents
Signed subcontract
On file, as a contract record with its parties, value and end date.
Ends 2028
Commercial registration
On file.
Expires 2028
Insurance certificate
On file. Its expiry date was typed in once, when it arrived.
Expires in 9 days
NSSF clearance certificate (bara'at dhimma)
Missing. Asked for by private link.
Tax clearance certificate
On file. It came back through its private link.
Expires 2027
What ZarFiles did on its own
The insurance certificate expires in 9 days. The project manager was told.
The NSSF clearance certificate was asked for by private link. The first reminder went out yesterday.
The tax clearance certificate came back through its private link and landed here.
IncompleteSupplier fileExample
The raw-material supplier
Company · Last checked a few minutes ago
4 of 5 required documents on file
Missing
1
Expiring
1
Expired
0
Required documents
Signed supply agreement
On file, as a contract record with its parties, value and end date.
Ends 2028
Commercial registration
On file. It came back through its private link.
Expires 2028
Quality certificate
On file. Its expiry date was typed in once, when it arrived.
Expires in 20 days
Product safety data sheet
On file: the latest version, with the earlier one kept.
Certificate of conformity for the next shipment
Missing. Asked for by private link.
What ZarFiles did on its own
The quality certificate expires in 20 days. The quality manager was told.
The certificate of conformity for the next shipment was asked for by private link. The first reminder went out yesterday.
The commercial registration came back through its private link and landed here.
What ZarFiles does
Dates you see comingAny date you keep on a document (an expiry, a renewal, a deadline) can remind the person you choose, as far ahead as you choose.
Everything in one place, found in secondsEach document is filed once, under your own folders, types and fields, and found by the words in it, a date, an amount or a name.
A register of your contractsEach contract is kept as a record: its parties, dates, value and status, the signed file and its versions. A renewal links to the contract it replaces.
A file per person or supplierYou list what must be on file. ZarFiles shows who is complete, what is missing and what expires next, and the missing piece is asked for by private link, with reminders.
Who we are
ZarFiles is a product of Zartechs, a company registered in Lebanon. Firas Assaad, co-founder.
ZarFiles is not open for self sign-up. We set it up directly with each organisation. Book a demo, or write to info@zarfiles.com and a founder answers.
How to tell an email is really from us. A first email from one of us comes from an @zarfiles.com address, is signed by name, never carries an attachment and never asks for a password or a payment. Unsure? Write to info@zarfiles.com yourself instead of replying.